Table of Contents (last revised 7/1/16spg)


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Accompanying Material

Accompanying material that is separate from the main item


Authority Control

Authority cross-references and scope notes to send to LTI to add to authority records

Authority record structure

Authority record structure |w control information

Authority records overview

Connexion authority file search results

Connexion authority file searching

LTI authority control profile

LTI Authority Update Processing (AUP)

LTI Authority Express (AEX) processing


Bibliographic Records (General)

Batch processing and record sets -- see under Electronic Resources

Bib records overview

Bound withs

Cataloger's Desktop

Cataloging preferences

Equivalent terms itemtype GMD 300 field and call number

Keyboard equivalents in Voyager cataloging

Macro Express macros for cataloging

Macro Express macros: restoring lost macros or adding new macros

Multiple volumes but different editions

Tag table editing

Tag tables, templates, etc. -- see under Voyager

Templates -- see also specific templates

Viewing multiple records on one screen

Withdrawals and replacements

Withdrawing items in the catalog (for Weeding Project staff)

Withdrawing-deleting bib-MFHDs-items in the catalog in batch


Bibliographic Records (Specific)

090 vs. 050 for local call number

260 field repeatable

951 local processing notes

Accession date and record number history

Art exhibitions

Connexion batch add/delete holdings by OCLC number

Connexion batch processing to acquire OCLC records

Connexion editing and replacing records in OCLC

Connexion editing and replacing records in OCLC table (p. 4)

Connexion keyboard template

Connexion macros overview

Connexion reporting records for deletion

Connexion settings and basics

Copy cataloging checklist for Acquisitions staff

Copy cataloging checklist for monographs

Corporate bodies including conferences

Diacritics and other special characters

Encoding level chart

End-of-year publication dates

Find original cataloging in Voyager to upload to OCLC

Genre/form headings

Genre/form headings for graphic novels and comics


Language tools online

Local fields

Local notes in bib records

Non-English copy cataloging

Non-LC subject headings

OCLC International Cataloging: Use Non-Latin Scripts

Order record relinking (Change Bib Record)

Original cataloging

Original cataloging using OCLC copy as a basis

Preservation facsimile cataloging

Proofs, advance copies, etc.

Primary material format field

RDA (Resource Description and Access) (folder)

Reprints and reproductions

Romanization and non-roman scripts

Subject headings: suggest terms more easily online

Title added entries

Unicode characters not recognized by Voyager

Uploading GLSP theses from Voyager to OCLC

Uploading original cataloging from Voyager to OCLC


Cataloging Department/ General

Cataloging statistics (folder)

Editing the Cataloging Manual table of contents

Jargon for cataloging

OHLOD requests (Ordered/Received/In Process)

Student employment application

Student timesheets: temp workers


Database Cleanup/ Projects

Access queries and reports not covered elsewhere (folder)

Cataloging review

Circulation on-the-fly

Filing rules for the Olin card catalog

Flagging on-loan items for return to Cataloging

Gary Strawn programs

Location Changer

Recon projects

Recon when to withdraw a brittle book

VgerLocChanger manual by Gary Strawn

VgerSelect manual by Gary Strawn

Voyager cleanup projects


Electronic Resources

Batch processing and record sets (folder)

Criteria for cataloging free web resources

Electronic books cataloging

Electronic journals 856 x codes for source (no longer kept up by Cataloging)

Electronic journals merging the electronic bib record Example

Electronic journals and databases online only Example

OCLC eSerials holdings set 2014-02-01

URLs in bib records

See also under Series, Theses, Special Collections, and World Music Archives


Forms/Slips/Signs (except Backstage)

Signs (folder)

Slips (folder)

Item Records


Barcoding examples

Barcoding jewel cases for discs/disks

Circulation policies overview

Item records overview


Unlinked item records

Volume captions (common)

Volume captions/variable data on spine labels


Materials Processing/ Marking (MPM)

Date-due slips

Label Not region 1 -- may require special software or equipment

Label Requires PAL compatible equipment for playback

Label Videocassette box 1/3 sleeve

Marking music compact discs

New book shelf

Paperbacks and book jackets

Stamping volumes with the property stamp

VgerSpin configuration (spine labels)

VgerSpin guidelines from Queen's University Library: http://library.queensu.ca/techserv/cat/Sect09/vgerspin.html

VgerSpin manual by Gary Strawn


MFHDs/Call Numbers

Bibliographies classification

Call number shelflisting Cutter numbers, dates, etc.

Classifications JZ (International relations) and KZ (Law of nations)

Compact shelving

Cutter call numbers

LC ClassWeb

LC Filing Rules

Location Changer

Location code suffixes for special formats and format-related locations

Location of library materials by LC classification


Locations Rider and Storage Cutter

Locations with associated itemtypes

Locations with associated itemtypes -- SC&A

Locations for nonbook media

MFHDs 8xx fields

MFHDs 8xx fields (for Weeding Project staff)

MFHDs overview

NH schedule

Order on wrong MFHD (location "owm")

Order record relinking (Change Bib Record) -- see under Bibliographic Records (Specific)

Oversize table

Sirsi conversion: call number |z insertion problem

SuDocs call numbers


Nonbook Media

CD, CD-ROM, and enhanced CD

DVD, DVD-ROM, and enhanced DVD

DVD PN1997 cutters (not collections)

DVD PN1997 cutters how to do the Access report

Films searching for films in the catalog

Language Resource Center guidelines for cataloging equipment

Microforms 007

Videorecordings cataloging


Outsourcing (except Authority Control)

Backstage address labels

Backstage department request for metering

Backstage instructions slip

Backstage MARC template for sound recordings

Backstage MARC template for theses

Bib Notification

EBS extract parameters to add holding symbol to OCLC

EOCR-PromptCat bib dup detection and bulk import rules -- see under Voyager


PromptCat new workflow Jan. 2016

YBP spine label specifications

YBP Technical Services specifications



OPAC and Staff Composite Left-Anchored Indexes

OPAC and Staff Keyword Indexes

OPAC and Staff Left-Anchored Indexes

Redirecting searches from the Voyager client to the web

Search limits Format/type and other non-location limits

Search limits Location limit groups

Seaching cross-references in Caleb

Searching in keyword using a specific field type or tag

Searching, indexing, results sorting


Serials and Continuing Resources

Call number/location changes for currently-received periodicals

Copy cataloging checklist for serials

Serial split-title holdings in the same physical unit

Serials information in Voyager Acquisitions

Serials processing new serials

Single issues of serials cataloged as monographs

Supplements and special issues to serials



Series: Main series/subseries and multiple series

Series: Monographic series and sets

Series: Series numbering and edition statements abbreviations

Series: Monographic Series/sets cat separately with both comprehensive title and part title on the title page

Series: Subseries that are cataloged separately from but classified together with the main series

Series 490 field (440 obsolete)

Series needing URLs

Series terms


Special Collections

Adding Honors Theses Paper Versions

Cataloging Undergrad Theses in Voyager

Cataloging Wesleyan Alumni/ae Publications

Classification of Wesleyan Publications

Copy Specific Notes Guidelines

How to Handle Rare Books -- see print SC&A Manual

Locations in SC&A Upstairs

Rare Book Cataloging Policy

Transfer Policy

Transferring Books in Voyager



Theses: Electronic

Theses in Science Library departments

Theses microfilm example

Theses subject analysis hard sciences (article)


Current documentation -- see Ex Libris Knowledge Center knowledge.exlibrisgroup.com

Updating or restoring custom files

Voyager "Catalog" folder (tag tables, general templates, etc.)

Voyager System Administration and display configurations (folder)


World Music Archives

Concert Recording Cataloging Instructions -- Minimal Level

Concert Recording Cataloging Instructions -- Medium Level

Concert Recording Cataloging Instructions -- Detailed Level

Creating Labels

Sample Bib Record WMA Concert Medium

Sample Bib Record WMA Concert Minimal

Sample Bib Record WMA Cassette

Sample Bib Record WMA Reel

WMA Finishing Cataloging Instructions (for Music Library staff)

WMA General Template Instructions (for Music Library graduate students workers)

WMA MFHD and Item Instructions

WMA templates overview


Useful Links

ALA-GODORT Toolbox for Processing and Cataloging Federal Government Documents: http://www2.lib.udel.edu/godort/cataloging/toolbox.htm

ALA-LC romanization tables: http://www.loc.gov/catdir/cpso/roman.html

Authority Tools for Audiovisual and Music Catalogers http://www.olacinc.org/drupal/?q=node/13

AUTOCAT archives: https://listserv.syr.edu/scripts/wa.exe?A0=AUTOCAT

The European Library: http://www.theeuropeanlibrary.org/tel4/

An online portal to the collections of the 48 National Libraries of Europe and leading European Research Libraries. (This replaces Gabriel, GAteway and BRIdge to Europe’s National Libraries.)

Gary Strawn's source page: http://www.library.northwestern.edu/public/

Google language tools (rough translation): http://www.google.com/language_tools

GSAFD Genre Terms (presented by OCLC): http://alcme.oclc.org/gsafd/OAIHandler?verb=ListIdentifiers&metadataPrefix=z39_19

Internet Movie Database: http://www.imdb.com/

ISBN check: http://www.hahnlibrary.net/libraries/isbncalc.html

LC: http://www.loc.gov/

LC Acquisitions and Bibliographic Access Directorate, Policy and Standards Division (formerly CPSO): http://www.loc.gov/catdir/cpso/queries.html ; email: policy@loc.gov

LC Authorities search page: http://authorities.loc.gov/

LC Cataloger's Desktop: http://desktop.loc.gov/

LC Cataloging Support Office: http://lcweb.loc.gov/catdir/cpso/

LC Chinese romanization guidelines (Pinyin): http://www.loc.gov/catdir/pinyin/romcover.html

LC ClassWeb: http://classificationweb.net/Auto/

LC form to submit changes to cataloging/authority records: http://www.loc.gov/help/contact-libarch-report.html

LC free pdf versions of selected CDS publications: http://www.loc.gov/cds/products/freeDloads.php

LC MARC standards intro page: http://lcweb.loc.gov/marc/

LC MARC 21 Reference Materials, Parts 7-10: http://www.loc.gov/marc/umb/um07to10.html

LC subject headings |v free-floating subdivisions (University of Southern Mississippi Libraries: http://www.lib.usm.edu/techserv/cat/tools/formsubv

LTI website: http://www.authoritycontrol.com/ACTOC.html

MARC 21 Concise Format for Authority Data: http://www.loc.gov/marc/authority/ecadhome.html

MARC 21 Concise Format for Bibliographic Data: http://www.loc.gov/marc/bibliographic/

MARC 21 Concise Format for Holdings Data: http://www.loc.gov/marc/holdings/echdhome.html

MARC 21 Format Crib Sheet Bibliographic Records: http://bpeck.com/references/MARC21CribSheet.html

OCLC intro page: http://www.oclc.org/

OCLC Authorities User Manual: https://oclc.org/support/services/worldcat/documentation/authorities/authformat.en.html

OCLC Bibliographic Formats and Standards: http://www.oclc.org/bibformats/

OCLC International Cataloging: Use Non-Latin Scripts: http://www.oclc.org/support/documentation/connexion/client/international/internationalcataloging.pdf

OCLC MASTER LIST OF CATALOGING DOCUMENTATION: http://www.oclc.org/support/documentation/cataloging.en.html

OCLC WorldCat and Authority Record Quality Control Request: https://www.oclc.org/forms/record-quality.en.html

      Or, in Connexion, send a Report Error message (under Action menu) while viewing a record.

OPACs: WU: http://ctwweb.wesleyan.edu:7003

CC: http://ctwweb.wesleyan.edu:7001

TC: http://ctwweb.wesleyan.edu:7002

University of Buffalo Map Catalogers' Toolbox: http://www.acsu.buffalo.edu/~dbertuca/maps/cat/map-cat-toolbox.html

Vanderbilt Tools for Serials Catalogers: http://www.library.vanderbilt.edu/ercelawn/serials.html

Voyager Documentation Center: http://customercenter.exlibrisgroup.com/_layouts/netwise/exlibrislogin.aspx

Yale University cataloging & link to Orbis2 Policies and Procedures: http://www.library.yale.edu/cataloging/

Yale University Music Cataloging at Yale: http://www.library.yale.edu/cataloging/music/musicat.htm